If you RSVP’d to the invitation, GAATW Canada has a record of your attendance.

If someone else from your organization has to attend because of unforeseen circumstances, please let Alison know at director@gaatw.ca.

GAATW Canada will be in the lobby to welcome you on Tuesday, October 14th, from 3 to 8 pm. Otherwise, we will welcome you starting from 8 am on Wednesday, October 15th, just outside the Violet Fuchsia meeting room, 8th floor.

AGREEMENT

We invite all participants to contribute to a safe and respectful space for all.

This means honouring diverse perspectives and upholding GAATW Canada’s non-discrimination principle.

We do not discriminate on any grounds, including race, ethnicity, descent, sexual orientation, gender identity, religion, age, immigration status, birth or other status, or occupation—including work in informal sectors such as sex work, among others.

When we meet in person, we’ll have a chance to build on this and share more ideas about creating a respectful, inclusive, and welcoming space for everyone.

I'm happy to agree to this.

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If you have any questions or concerns, please feel free to contact GAATW Canada’s National Director, Alison Clancey, at director@gaatw.ca or 250 353 8353.

When: Friday, September 26 from 9:00 – 10:00 PST/Noon – 1:00 EST
Where: Zoom

This meet and greet is a welcome call to connect with others attending the Winnipeg gathering. We’ll share the purpose and goals of the gathering, and you’ll be invited to share your hopes for our time together. While attendance is optional, we’d love to see you on the call!

Register for the meet and greet welcome call here:

But in the meantime, we’d like you to know that the gathering will provide opportunities to:

• Connect with people and organizations from across Canada who are working in different ways to address violence, exploitation, and/or trafficking. Together, we’ll build relationships and a supportive network across diverse movements.
• Learn from each other, share tools and strategies, and find ways to strengthen our collective efforts on the many overlapping issues we tackle in our communities.

Social (optional) – Wednesday, October 15

An informal social will take place at the hotel following the Day 1 meeting, from 5:00 to 7:00 PM, with finger food provided. Please respond using the form below by September 15 if you would like to attend the event.

We will meet and stay at the same hotel, the ALT Hotel Winnipeg.

Check-in: Tuesday, October 14, 3:00
Check-out: Friday, October 17, noon

Luggage storage can be arranged on both arrival and departure dates.

GAATW Canada will reserve and pay for your room (two queen beds).

However, in a few cases, if you are making your own accommodation arrangements, individual reservations can be made directly with the hotel using the group name Global Alliance Against Traffic in Women Canada. Please note that these reservations are self-funded and should be made as soon as possible to secure your booking. As of June, availability for our dates was already limited.

Everyone is responsible for their incidental charges. When you check in, the hotel will ask for a credit card number to cover incidentals. If this presents an issue, please do not hesitate to let Alison know before arriving.

See more information about accessibility here.

If you require specific accommodations to make your stay more comfortable, please do not hesitate to contact Alison at director@gaatw.ca.

Unless otherwise advised, GAATW Canada will cover all your travel expenses, including flights or other modes of transportation to Winnipeg, airport parking, and ground transportation to the airport (public or private).

Flight

Arrival: Tuesday, October 14 (Hotel check-in is 3 pm)
Departure: Friday, October 17 (Hotel check-out is noon)

You are welcome to book your flight at any time. The earlier you reserve, the more options you will have.

There are two options to reserve your flights:

1. You reserve and are reimbursed.
   • Submit all expenses upon returning home after the meeting. GAATW Canada will reimburse your expenses within two weeks of receipt.
2. GAATW Canada reserves and pays.
   • Email your flight choices to Alison, and she will schedule a call to make the reservation (e.g., legal name, birth date) while you are on the line.

Other travel expenses

GAATW Canada will reimburse all other travel expenses that have a receipt. These include airport parking, public transportation tickets, and taxi receipts. 

For mileage in your vehicle, please use the 2025 CRA mileage rate (72 cents per km) and attach a Google Maps screenshot of the distance travelled from your home to the airport with your expense form. 

IMPORTANT: Please make sure that you have receipts for all travel expenses that were made. These can be paper receipts, photos, or scanned PDFs of the itemized receipts. Unfortunately, we cannot reimburse you if you do not provide a receipt.  

Please submit all your receipts and this expense form once you return home. 

Don’t hesitate to contact Alison at director@gaatw.ca if you have questions about travel or expense reimbursement.

Meals and Refreshments

We will provide lunch and snacks (morning and afternoon) for all meeting attendees on Wednesday, October 15 and Thursday, October 16.

Evening Social – Wednesday, October 15, 5:00–7:00 PM
An informal social will take place at the hotel following the first day of meetings. We will provide finger food and non-alcoholic beverages for those interested in attending (optional). Bar service will be available at your own expense.

Dietary Restrictions
Vegan, vegetarian, gluten-free, and other dietary needs will be accommodated in hotel-provided meals if requested by September 15.

Breakfast
Breakfast options for out-of-town hotel guests are to be determined. We will share more information soon.

Meals on Your Own (Out-of-Town Guests Only)

Out-of-town guests may claim a per diem of up to $109.45 per day on travel days, or within the following reasonable limits for individual meals:

• Breakfast: $24.35
• Lunch: $24.65
• Dinner: $60.45

We will reimburse you for the total amount claimed with itemized receipts. These can be paper copies, clear photos, or PDFs. Please note:

• Itemized receipts are required (not just credit/debit slips).
• Alcohol is not reimbursable.

If you have any questions about eligibility or would like to arrange your honorarium, please don’t hesitate to contact Alison at director@gaatw.ca before September 30.

More local information to come.